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DocuSign email scam targets healthcare workers

Most of us sign documents online without thinking twice. A quick DocuSign request appears in your inbox. You click the link, review the document and move on with your day. That convenience is exactly what scammers rely on. Recently, we received a message from a CyberGuy reader that shows how convincing these scams can look. In this case, the email appeared to come from a health licensing authority and asked the recipient to review a document tied to a professional license renewal.

Here is the email we received from Susie, a registered nurse in Florida who nearly fell for the scam.

“I am a Registered Nurse, and my bi-annual renewal is approaching. Last month, I received a surprising (at least to me) email with a document to DocuSign from the state Board of Health. It didn’t feel right, even though I have used DocuSign multiple times in the past. Those experiences were known transactions. I contacted the state board, and they confirmed that it IS a SCAM. I sent them screenshots, etc. and reported the message for phishing. I want to thank you, Kurt, because it was thanks to you that I questioned the veracity of this outreach. Reading the articles and tips you provide saved me a great deal of trouble. Thanks again, and all you nurses out there renewing your license, be wary.” – Susie C, Orlando, FL

Susie did exactly what security experts recommend. She paused and verified the message before clicking anything. That one step likely prevented a phishing attack.

SCAMMERS ARE USING DOCUSIGN EMAILS TO PUSH APPLE PAY FRAUD

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Susie also shared a screenshot of the message she received. At first glance, the email looks familiar. The blue layout resembles real DocuSign notifications. There is even a large yellow Review Document button. But one detail stood out immediately.

The email address sending the message was:
info.florida-department-of-health-email-notification@cc.ncu.edu.tw

That address has nothing to do with a U.S. state health department.

DocuSign is used by millions of businesses and government agencies. Because people expect these requests, they often click without hesitation. Scammers exploit that habit. A typical DocuSign phishing email tries to create urgency. It may claim a license renewal, a contract update, or a payroll form requires immediate action. Once you click the button, several things may happen:

In many cases, the goal is simple. Attackers want your email credentials so they can take over your account or launch more scams.

10 WAYS TO PROTECT SENIORS FROM EMAIL SCAMS

A few warning signs can help you spot a fake request quickly.

Always look closely at the sender’s domain. Government agencies rarely send messages from foreign academic domains like .edu.tw. That alone signals something is wrong.

Legitimate DocuSign requests usually follow a known interaction. For example, a contract you discussed or paperwork you expect. An unexpected document should always raise questions.

Many phishing emails include language that urges immediate action. The goal is to stop you from thinking. Take a moment before clicking any button.

The message shown in the screenshot simply states that a document is ready to review. It provides no real context or explanation. Legitimate documents often include details about the transaction.

Many people assume they will recognize a fake page. In reality, phishing sites look very convincing. Some scams even use cloned DocuSign pages. Once victims enter their credentials, attackers gain access to their email accounts.

From there, criminals can:

In healthcare professions, that risk can also expose licensing information or patient-related communications.

APPLE APP PASSWORD SCAM EMAIL WARNING

Fortunately, a few habits can dramatically lower your risk.

If a document claims to come from a government agency or employer, contact them directly using a known phone number or website. Never use the contact information inside the suspicious email.

Move your cursor over the button and check the destination link. If the URL looks unfamiliar or unrelated to DocuSign, do not click it.

If an email seems suspicious, do not click the link or open any attachment. Strong antivirus software can help block malicious downloads, warn you about dangerous websites and catch threats before they spread across your device. Get my picks for the best 2026 antivirus protection winners for your Windows, Mac, Android & iOS devices at Cyberguy.com

Scammers often gather personal details from data broker sites and public records to make phishing emails seem more believable. A data removal service can help reduce your exposed information online, which may make it harder for criminals to target you with convincing messages. Check out my top picks for data removal services and get a free scan to find out if your personal information is already out on the web by visiting Cyberguy.com.

If you regularly use DocuSign, sign in directly at the official website and check your pending documents there. That approach avoids email traps entirely.

Forward suspicious messages to your organization’s security team or the Federal Trade Commission phishing reporting system at ReportFraud.ftc.gov. The FTC also advises forwarding phishing emails to the Anti-Phishing Working Group at reportphishing@apwg.org. Reporting scams helps protect others from the same attack.

Scams succeed because they blend into everyday routines. Signing documents online has become normal for work, healthcare licensing and financial paperwork. That convenience also gives criminals a perfect disguise. Susie’s story shows how a small moment of doubt can stop a phishing attack before it begins. A quick call to the licensing board revealed the truth. The message was never legitimate.

Now the question is one every reader should consider. If a DocuSign email arrived in your inbox right now, would you notice the warning signs before clicking the button? Let us know by writing to us at Cyberguy.com